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PowerPoint
Presentations with Microsoft Windows DualView
Note: Blackblot delivers product management training using PowerPoint
presentations with Microsoft Windows DualView. The following information is provided as a
service to anyone who could benefit from it.
When a computer has more than one video adapter, or one
adapter with multiple output ports, then the multiple-monitors feature found
in most Microsoft Windows operating systems can be used. The multiple-monitors feature allows
several display devices, such as display monitors and data projectors, to be
connected to a single computer and to display different outputs at the same
time.
The multiple-monitors feature is called DualView when used with a laptop computer since most
modern laptop computers support two interfaces to the same display
adapter. With laptop computers the DualView functionality involves the integral display unit
(LCD screen) interface and the external connector interface for a standalone
monitor or other display device. DualView enables the two interfaces to display different
outputs at the same time. DualView is an extension of the multiple-monitors feature
in Microsoft Windows and is available on laptop computers running Microsoft
Windows XP.
DualView is extremely useful when
delivering Microsoft PowerPoint presentations. It allows the presenter to do the
following:
· View the presentation outline, slides, and
speaker notes while the audience sees only the slideshow.
· View upcoming presentation outline, slides and
speaker notes without advancing the slideshow which the audience sees.
· Dynamically edit upcoming slides and speaker notes
without advancing the slideshow which the audience sees.
To
prepare a laptop computer for DualView operation,
follow these steps:
· Verify the laptop
computer has an external connector for a standalone display monitor or other
display device.
· Update the laptop computer’s display drivers to their
latest version.
· Connect the laptop computer to the data projector or other
display device with an appropriate cable.
To
enable DualView with Windows XP, follow these steps
(also see image):
· Right-click on the
Windows XP desktop, and then
click Properties; OR; from the Start menu, point to Settings,
and then Control Panel. Select
the Display icon/option.
· From the Display
Properties window, select the
Settings tab.
· Select the second
display monitor (number 2) icon, and then select the Extend my Windows
desktop onto this monitor check box option. Click the Apply button.
· On the Settings
tab, click the Identify
button to display a large number showing which display device corresponds
with each monitor icon.
To
run a PowerPoint 2003 slideshow presentation with two display devices in DualView, follow these steps (also see image):
·  Launch PowerPoint 2003. Load or create a slideshow presentation.
· On the Slide
Show menu, select the Set Up Show menu option.
The Set Up Show window will appear.
· In the Multiple
monitors section, in the Display slide show on: list, select the monitor the slide show is to
appear on. Select the second display monitor
when using a data projector.
· To activate the Presenter view (optional), select
the Show Presenter View
check box.
· When launched, the
slide show will now run in full
screen mode on the data projector. The
presentation outline and notes (in either Normal or Presenter views) will
appear on the laptop’s LCD screen.
DualView mode can be turned off in the Display
Properties window by
selecting the second display monitor and then clearing the Extend my
Windows Desktop onto this monitor check box. As with any electrical or electronic device,
before operation please carefully read the laptop computer’s and data
projector’s user manuals for instructions and warnings on proper use.
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 "Display Properties")
 "Set Up Show")
